Central Texas Golf Course Superintendents Association Bylaws
ARTICLE I – MEMBERSHIP
Section A: All applications for membership shall be filed with the Executive Secretary and must be accompanied by annual dues and a one-time initiation fee.
Section B: All applications must be on a CTGCSA application form.
Section C: All applications shall be accepted and classified by a majority vote of the Executive Committee.
ARTICLE II – BUDGET
Section A: The Annual Budget shall be prepared before the first annual meeting of each year. The proposed budget, when approved by the membership, will take effect on April lst of each year.
ARTICLE III – AWARDS
Section A: Superintendent of the Year
1. Nomination – The Executive Committee (President, Vice President, and Treasurer) shall each nominate a member and submit his/her name to the Executive Secretary by September lst. A member will only be nominated one time. If a member is nominated more than once, the officer submitting the name to the Executive Secretary after the first nomination has been received must nominate another member.
2. Selection – Votes will be taken by secret ballot along with the election of officers at the last regular meeting of the year.
3. Award – The Award will be presented at the Annual Banquet and will be in the form designated by the Executive Committee.
ARTICLE IV – DUES AND FEES
Section A: Dues are payable by the last day of February. A late fee of $10.00 will be assessed after that date. If dues are not paid by the first meeting of the new year the member shall be treated as a new member and pay a $5.00 initiation fee.
ARTICLE I – NAME
The name of this organization shall be the “Central Texas Golf Course Superintendents Association”
ARTICLE II – PURPOSE
The purpose of the association shall be to place the golf course superintendent’s profession on the highest level through study, cooperation and mutual assistance in efforts to project the professionalism of the association.
ARTICLE III – MEMBERSHIP
Section A: Application for Membership
Applicants for membership shall be approved by the Board of Directors. The Board of Directors shall be the sole judge of an applicant’s qualifications for membership. The Board of Directors shall adopt Standing Rules for membership, and shall have the authority to establish qualifications, privileges and dues for all classes of membership,
except A, B, and C. Each applicant for Class A and B membership must present to the Board of Directors an application for membership or evidence of membership with the Golf Course Superintendents Association of America (GCSAA), and shall maintain such membership thereafter (effective July 1, 1997).
- Class A: Golf Course Superintendent
To qualify for Class A Membership, an applicant shall have at the time of application for membership, at least three (3) years experience as a golf course superintendent and be employed in such capacity.
- Class B: Golf Course Superintendent:
To qualify for Class B Membership, an applicant shall be a golf course
superintendent who has, at the time of application for membership, less than three (3) years experience as a golf course superintendent, and shall be presently employed in such capacity.
- Class C: Assistant Golf Course Superintendent:
To qualify for Class C Membership, an applicant shall be, at the time of application for membership, an assistant to a golf course superintendent, and shall be presently employed in such capacity.
- Class S: Student Membership
To qualify for Student membership, an applicant must be a full-time
turfgrass student enrolled in a formal course of education. Student
members (Class S) shall not have voting privileges or be able to hold
To qualify for Affiliate Membership, an applicant must be an individual interested in golf course management or in the growing or production of fine turfgrass, either individually or through employment by, or other affiliation with, a company, proprietorship or association, and who does not qualify for membership in any other class.
Shall be those individuals who have contributed services to the
betterment of the Association of turfgrass in general and whom the
Association wishes to honor. Honorary members are exempt from dues and are considered members for one year. They shall be elected by the Executive Committee.
- Honorary Life Members:
A past or current member who has dedicated many years to the betterment of CTGCSA or GCSAA. Must be selected by majority vote of all members, and should be accompanied by an honorary award. Honorary life members are exempt from dues.
Section B: Regular members of A, B, and C only shall have the right of voting.
Section C: All members are entitled to rights, privileges and benefits of the Association unless herein otherwise specified, so long as they are in good standing.
Section D: Geographical limits of the Association shall be comprised of the following 23 counties within Central Texas: Atascosa, Bandera, Bastrop, Bexar, Blanco, Burnet, Caldwell, Comal, DeWitt, Fayette, Gillespie, Gonzales, Guadalupe, Hays, Karnes Kendall, Kerr, Lavaca, Lee, Llano, Medina, Travis, and Williamson. It shall be understood that individuals from outside this area are not restricted from joining the organization and shall be most welcomed.
Section E: Membership in the association can be terminated by:
1. Not paying annual dues.
2. By majority vote of the officers and the existing paid-up members.
ARTICLE IV – DUES – FEES AND ASSESSMENT
Section A: The annual dues for all Class A, B, and C members shall be $100.00 and will include dues for the Lone Star Golf Course Superintendents Association. All other members will pay annual dues of $100.00 except honorary members and honorary life members.
Section B: Original applications for membership will require a one time $5.00 initiation fee.
Section C: Annual dues are due and payable by the last day of February of each year. There will be a $10.00 late fee assessed after that date.
Section D: Individuals not paying annual dues by the first regular meeting shall be considered terminated and will have to apply for membership in the manner of a new member and shall be subject to the initiation fee.
Section E: Assessments may be made upon recommendation of the officers and approval by a majority of those present at a regular or special meeting.
ARTICLE V – GOVERNMENT
The conduct of the affairs of this Association shall be vested in the Executive Committee: President, Vice President, Treasurer and Immediate Past President.
Section A: Duties of the Executive Committee:
1. Approve membership.
2. Classify members.
3. Prepare annual budget.
4. Study constitution and by-law amendments and make recommendations to the membership.
5. Carry out routine and daily operation of the Association not designated to all specific officers.
6. All matters not covered in the constitution must come through the Executive Committee. This board will then recommend their decision to the voting members for final action.
7. All decision made by the officers shall be by majority vote.
ARTICLE VI – OFFICERS
Section A: Officers of the CTGCSA shall be President, Vice President, and Treasurer.
Section B: Qualifications and Terms of Office:
A majority of the Board of Directors and all Officers shall be Class A and B GCSAA members. Only Class A and B GCSAA members who are currently employed as golf course superintendents are eligible for election as officers of the Association.
Section C: The officers shall be elected by majority vote of those present. The nominating committee shall consist of the President, Immediate Past President, and the Executive Secretary of the Association. Votes will be taken by secret ballot and the election will take place at the last regularly scheduled meeting of the year. All officers shall serve terms of one year and may serve no more than two consecutive terms. The terms of office will take effect immediately after the last regular meeting.
Section D: Removal – Any officer may be removed with sufficient cause and the best interests of CTGCSA should be served, but such removal should be without prejudice to the individual. Removal requires a majority vote of all voting members of the Association and must take place at a regular or special meeting.
Section E: Vacancies – A vacancy in any office shall be filled by appointment, carried out by the highest-ranking officer.
Section F: President – The President shall be the principal executive officer of CTGCSA and subject to control of the Executive Committee. He shall supervise and control all the affairs of the Association. He shall preside at all regular and special meetings. He shall co-sign with Treasurer all checks and other instruments as prescribed by the Executive Committee or as otherwise stated. The President shall appoint all committees and use his discretion as to calling special Executive Committee meetings. The President will coordinate all agendas, meetings, place and programs with the Executive Committee. The President shall be an ex-officio of all committees.
Section G: Vice President – In the absence of the President the Vice President shall serve as President. The Vice President when acting as President shall have all the duties and powers of that office. He shall perform other duties as assigned to him by the President or Executive Committee. He shall also chair the Program Committee and through coordination with the Executive Committee shall plan and implement all arrangements for regular and special meetings.
Section H: Treasurer: The Treasurer along with the Executive Secretary, shall keep the minutes of all meetings. The Treasurer shall see that all constitutional items (notices, votes, etc.) are carried out as prescribed; be a custodian of all records; expend funds within limits of the adopted budget; and has authority to expend funds up to $250.00 without co-signature for other items necessary to carry out the routine daily operation of the Association. The Treasurer shall be responsible for all funds of the Association, receive and give receipts of all monies. He shall prepare with the Executive Committee the annual budget to be presented to the membership at the first regular meeting of each year for their approval. He shall present financial reports at each regular meeting for approval of the majority of the members present. He shall serve as a member of the Executive Committee.
Section I: In addition to the Executive Committee there shall be six (6) board members elected by the voting members at the last regular meeting of the year. In order to obtain continuity three (3) board members shall be reelected to a second term with three (3) new members being elected to the board. The Vice President shall be elected from the Treasurer or from one of the three (3) board members with the longest amount of service on the board.
ARTICLE VII – MEETINGS
Section A: Special meetings of the Executive Committee shall be called at the discretion of the President.
Section B: The Association shall hold a minimum of four regular meetings to be held in March, June, September, and November.
Section C: Special meetings shall be held upon written request of five (5) or more voting members, or by request of the Executive Committee.
Section D: All meetings of membership require a minimum of two (2) weeks notice.
Section E: Meetings shall be conducted by Robert’s Rules of Order.
Section F: The agenda and order of business for all meetings will be established by the Executive Committee.
ARTICLE VIII – AWARDS
Section A: The Association reserves the right to give a Superintendent of the Year Award and other honorary awards as necessary.
ARTICLE IX – FINANCIAL
CTGCSA is a not for profit organization created and operated exclusively for the purpose set out in Article II. The President and /or Treasurer shall be authorized to accept any and all gifts, contributions, etc. on behalf of CTGCSA.
All funds shall be listed for the programs of CTGCSA at a time and in a manner prescribed by the Executive Committee or the membership.
ARTICLE X – BY-LAWS
By-Laws are policy statements to clarify constitutional items. They can be added or amended as necessary and require a majority of all voting members at a duly called meeting.
ARTICLE XI – AMENDMENTS
The constitution may be amended at any duly called regular or special meeting of the membership, or with a mail ballot by a 2/3 majority of all current voting members present and voting.
Proposed constitutional amendments must be presented in writing to the Executive Committee at least sixty (60) days prior to action by the membership; the Executive Committee must then submit the amendment to the general membership at least thirty (30) days prior to action.
ARTICLE XII – INDEMNIFICATION
Section A: The Association shall indemnify any and all persons who may serve or have served at any time as officers or directors, and their respective heirs, paid administrators, successors assigns, against any and all expenses, including amounts paid upon judgments, counsel fees and amounts paid in settlement (before or after suit is commenced), actually necessarily incurred by such person in connection with the defense or settlement or any claim, action, suit or proceeding in which they, or any of them are made parties, or a party, or which may be asserted against them or any of them, by reason of being, or having been, an officer or director of this Association except in relation to matters as to which any such officer or director, or former officer or director, shall be adjudged in any action, suit or proceeding to be liable for those acts and omissions arising out of his or her willful misfeasance. Such indemnification shall be in addition to any other rights to which those indemnified may be entitled including such immunities under any law, bylaw agreement, or otherwise.
ARTICLE XIII – DISSOLUTION
Section A: In the event of the dissolution of the Association, after all liabilities and responsibilities have been met, its assets shall be distributed in accordance with the Internal Revenue Code concerning its exempt status or in accordance with State law. The decision of distribution shall be made by the Board of Directors